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Office Manager

A delightful Prep School in South East London is seeking an Office Manager to join their busy team. The successful candidate will be leading and co-ordaining all administrative functions in order to assist in the smooth running of the school.  As part of your duties, you are expected to work in conjunction with the Headmaster and Senior Leadership Team.

The school has an outstanding reputation for children between the ages of 3-11. It is a traditional school which instils Christian values of respect, self-discipline and community spirit alongside a strong modern curricula for academic achievement.

Key Responsibilities will include:
Personal Assistant (PA) to headmaster
Take shorthand notes at meetings with parents and type up promptly
Manage and oversee office and accounts staff
Keep record of office/accounts/maintenance staff holidays to ensure good staff cover at all times
Compile and prepare Agendas and take Minutes for Staff Meetings
Deal with emails to school and Headmaster and respond appropriately
Deal with enquiries at reception desk by phone and in person
Organise and manage Headmaster's diary and synchronise with online system of parent interview appointments
Liaise with maintenance staff to ensure emergency repairs are dealt with swiftly
Manage HR files, including writing letters of appointment, contracts and recording all necessary employment checks on the SSR
Carry out annual Barred List checks for all staff, and on an ad hoc basis those assisting on trips, volunteering etc.
Preparing Risk Assessments as and when required for staff/visitors/volunteers
Carrying out online or paper DBS clearances on all staff ensuring they are kept in date
Helping to organise school events, including booking of venues and p.a. systems when needed
Ensuring good communications between the school and parents, and inter- school communications to staff using high level of spelling and English
Maintain close working relationship with Deputy Head
In order to apply you should have the following skills and experience:

4 GCSE Grades A C (or equivalent) including English and maths
A high degree of personal and interpersonal skills showing initiative, flexibility, confidentiality, diplomacy and discretion
Ability to convey information clearly, accurately and succinctly to the whole school community and those who interact with us
Ability to form and maintain appropriate relationships and personal boundaries with children and adults in accordance with safeguarding practice
Ability to lead and motivate others
Excellent time management -
To be ICT literate
Able to support the Christian ethos of the School
A willingness to work outside of normal hours to help with occasional evening events
High levels of motivation, energy and commitment
Competent and able to work under pressure and use initiative
The ability to multi- task
If you have these skills then please apply to Harris Hill with your up to date CV. Please note that only suitable candidates will be contacted with further information.
Closing date: Friday 12th May 2017
Please note that applications will be reviewed prior to the closing date and early applications are in encouraged.

How to Apply

If you're interested in this role and feel you meet the requirements, just click 'Apply' to email the consultant directly. Please quote the relevant job reference in your email. If your CV has been updated since registering with us, please attach the latest version and we will update your records.

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