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EA to the Chief Executive

A Professional Membership organisation are looking for a Executive Assistant to the Chief Executive. The aim of the post is to support the CE in the management of his/her workload by understanding the CE's priorities and organising the CE's time accordingly; overseeing systems for managing a large workload tracking projects across the charity. The successful candidate will be the first point of contact for all enquiries and visitors for the CE.The role also involves providing high quality support to the Senior Management Team meetings

Key Responsibilities will include:

To act as an effective first point of contact on behalf of the CE demonstrating first class customer service at all times.
Provide full administrative and organisation support to the CE.
Provide support to the Senior Management Team meetings.

Ensure confidentiality and sensitivity surrounds all activities within the CE office.
Build effective relationships with staff, trustees, volunteers and external stakeholders connected with the work of UKCP.
Ensure that all guests and callers are dealt with in a courteous, prompt and professional manner, showing interest and empathy at all times.
Support the CE and conserve their time by reading, routing, drafting correspondence and ensuring follow-up and outcomes.
Put in place mechanisms to ensure that the CE's inbox and diary are effectively managed and to ensure that the CE is well-prepared and briefed.
Undertake general research for the CE and the production of presentations, reports and documents.
Forward plan events and meetings within the electronic calendar, acting as a facilitator in day-to-day activities.
Manage the Senior Management Team annual performance review process.
Prepare the agenda and attachments for meetings as required by the CE.
Maintain an accurate up-to-date filing system that meets the requirements of the Data Protection Act and supports a smooth-running CE office.
Proactively keep regular contact with the CE with messages/important issues and respond

Person Specification

Demonstrable experience of providing senior level EA support.
Experience of, and ability to adapt to, working in an environment where priorities often change at the last minute.
Experience of drafting and proof reading documents.
Experience of committee administration.
Experience of working effectively under pressure and to strict deadlines.
Familiarity with office procedures and protocols.
Experience of producing budgets.

If you have the stated requirements then please apply to Harris Hill with your up to date CV. Please note that only suitable candidates will be contacted with further information.

Closing date: 22nd September

Please note that applications will be reviewed prior to the closing date and early applications are in encouraged.

How to Apply

If you're interested in this role and feel you meet the requirements, just click 'Apply' to email the consultant directly. Please quote the relevant job reference in your email. If your CV has been updated since registering with us, please attach the latest version and we will update your records.

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