Menu Nav

Executive Support Associate

An international development charity based in London is seeking Personal Assistant with time shared between general office management duties and support the CEO and other senior Directors. The successful candidate will be working close with the trustee board and support to corporate governance. The role will rarely be the same from day to day and will therefore provide ample opportunity for the job holder to acquire new skills and on-going professional development.

Key responsibilities include:
Oversees all arrangements and preparations for Board and Committee meetings including papers preparation, venue logistics, and trustee travel support.
Works closely with CEO to aid trustee forward planning and internal communications.
Minute taking of all board meetings and provision of official governance record keeping.
Works with trustees to ensure accurate personal records and statutory information is held and securely stored. Ensures such information is supplied to Companies House and the Charity Commission in a timely manner.
General executive assistance to the CEO: travel planning/booking, expense reimbursements, diary management, support to/attendance at external meetings, general correspondence.
Attends management/senior management meetings and responsible for an up to date action and decision log.
Other corporate (ad-hoc) special projects as required.
General administration as required: call handling, front door, post etc.
Support to facilities management: oversight of cleaning and maintenance contractors, management of office supplies
IT: Liaising with the IT helpdesk to troubleshoot computer problems and backing up and updating network files as necessary
Ad-hoc administrative support to the HR department

In order to apply you should have the following skills and experience:
Prior experience in a similar role
Demonstrable experience dealing with a wide range of internal and external stakeholders at varying levels of seniority and public profile
A commitment to the highest standards and service in professional administration
Ability to communicate effectively with people at all levels, and build collaborative working relationships
Outstanding written communication skills
Ability to gain trust of senior colleagues through careful handling of confidential information acting with the utmost discretion at all times
Ability to set priorities, handle multiple assignments and manage time effectively
Ability to work effectively under pressure and demonstrate a calm, confident and flexible approach to work
Understanding of the social media environment
Proficient in Microsoft and other common software application packages
Fluent spoken and written English

If you have the stated requirements then please apply to Harris Hill with your up to date CV. Please note that only suitable candidates will be contacted with further information.
Closing date: ASAP
Please note that applications will be reviewed prior to the closing date and early applications are in encouraged.

How to Apply

If you're interested in this role and feel you meet the requirements, just click 'Apply' to email the consultant directly. Please quote the relevant job reference in your email. If your CV has been updated since registering with us, please attach the latest version and we will update your records.

Back Add to Shortlist Apply

Copyright © 2017 Harris Hill. All rights reserved   |   Designed & Developed by AVAMAE