On a part-time basis, 21 hours a week, you will liaise regularly with: Executive Director; Director of Finance & Resources; Director of Communications; Honorary Officers; Academy Fellows and the staff teams of key external stakeholders and funders; administrative teams and an array of contacts and partners within government, higher education and charity sectors.
Key responsibilities
Reporting to and supervised by the Senior Governance and Corporate Affairs Manager, the key tasks and responsibilities of the role are as follows:
• Diary management and administrative support for Executive Director (ED) and other members of the Senior Leadership Team (SLT) as necessary.
• Diary management, as required, for the President and other Officers with regard to their Academy duties and in liaison with their personal PAs. This includes meetings with key senior external contacts and stakeholder organistions.
• Screening enquiries directed to the ED
• Travel arrangements for ED, SLT and Officers
• Producing correspondence as required
• Maintaining and filing electronic documents
• Assisting in the maintenance of the Academy’s CRM database
• Assisting with website update
• Arranging virtual meeting connections (Zoom/Teams) as required
• Booking meeting spaces and making arrangements for hybrid meetings
• Booking catering arrangements
• Assisting in the planning and delivery of an annual programme of corporate events, including admission of new Fellows, AGM, named lectures and other ad hoc events as required.
• Implementing the schedule of monthly all-staff meetings including rotation of responsibility between teams, booking appropriate meeting spaces for staff onsite and virtual connection for those joining remotely
• Managing the regular series of Directorate team meetings
• Implementing the schedule of monthly cross-team meetings for Academy staff at Assistant, Officer and Senior Officer - including rotation of responsibility between teams, booking appropriate meeting room bookings for staff onsite and    virtual connection for those joining remotely
• Supporting the delivery of regional events across the UK in conjunction with the Regional Engagement Manager including as necessary, assistance with marketing to Fellows, venue support and meeting arrangements.
• Diary support for ad-hoc cross Academy projects as required
  Skills and abilities
• Excellent written and verbal communications skills
• Practical and task focussed
• Team player
• Confident dealing with people at senior level and external organisations
• Excellent IT skills (Office, Teams & SharePoint)
• Good literacy and numeracy skills
• Strong attention to accuracy and detail
• Strong organisational skills.
• Experience in a similar role
• Experience of working with databases
• Experience of organising virtual and hybrid meetings
• Able to be flexible about working hours on occasions
• Commitment to the goals and values of the Academy
• Degree or equivalent desirable