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Job description

I am excited to be working with an amazing support charity in search of an Executive Assistant to the CEO.  This is a part-time, London based hybrid role until 31 December 2024. As EA you will be responsible for safeguarding staff time by leading on key administrative workflows across the charity, including the Board operations.


Main duties:

Act as first point of contact; monitoring general email, triage enquiries, drafting correspondence, scheduling external meetings on behalf of team members. 

Act as a point of contact for working group participants, answering enquiries, sending participation packs, scheduling meetings etc.

Support project management office team with scheduling, preparing pre-reads and other documents, minute taking and communicating action items after PMO meetings.

Arrange domestic and international travel, including flights, accommodations, logistics, itineraries and travel preparation for team member co-working days, offsites, retreats, etc. 

Arrange training, including health and safety, safeguarding, data protection & GDPR, equality & diversity training. 

Act as Board Secretary, provide administrative support, maintain and update Trustee information and records.

Act as the key point of contact, servicing Trustees engagement with our charity; including minuting and scheduling meetings, inductions and recruitment, etc.

Manage workflows associated with the recruitment and induction of Trustees; with support from our Governance, HR and Change Management consultants

Developing and recording the standard operating procedures for the Board

Coordinate the review, updating and implementation of Board policies

Coordinate the preparation of Board papers, financial documents and minutes in advance of Board and subcommittee meetings.

Arrange training, including health and safety, safeguarding, data protection & GDPR, equality & diversity trainings.

Act as first point of contact for all IT service providers and contractors 

Act as first line of administrative support for Chief of Staff, including preparing induction, onboarding and offboarding documents


If you have the above skills and experience and are immediately available, please apply online today, I am waiting to hear from you!