Harris Hill is recruiting for a Finance Assistant for this international charity based in North London (Hybrid)

• Hybrid Working: At least 1 day a week would be required at their office based in London
• Reporting to: Finance Officer
• Salary: £27,931 pa
• The client would like to arrange interviews as soon as possible, so please apply

Finance Team

• The Finance Assistant position sits within the Finance Team of 10. The team has responsibility for a range of finance functions/services including Accounting, Reporting, Planning and Cash management.
• The team is also responsible for providing technical finance assistance to the rest of the organisation including the programme teams to ultimately support the delivery of the work of the charity.

Job Purpose

• The purpose of this role is to provide administrative and financial processing support in the Finance Team. Reporting to the Finance Officer, the post holder will work with the Finance Officers through the accounts payable process, preparing and posting expenditure into the accounting system. They will manage electronic filing of financial documentation and provide administrative support.
• The role will also support Donor and Statutory Audit processes as appropriate. The Finance Assistant is expected to work with a degree of autonomy and display diligence in carrying out the above tasks.

Specific Responsibilities and Tasks
Finance and Financial Systems

• Responsible for daily processing of authorised financial information principally supplier invoices, partner transfers requests, staff expenses and credit card statements, ensuring that transactions are accurately posted to the approved budget lines.
• Responsible for maintaining and updating accounts payable in the Proactis P2P System for authorisation by budget holders and that all necessary supporting and required documentation is held and is valid.
• Ensure that information entered on the system is up to date, accurate and complete.
• Collect and examine supporting documentation that support reconciliation of expenditure associated with field trips or payments sent to partner organisations. Raise and resolve queries that may arise.
• Prepare journals based on prepared reports including checking receipts against set criteria.
• Post approved journals and file all supporting documentation promptly and in an orderly fashion.
• Participate in projects to improve finance processes, systems and technology
• Maintain and update supplier details in the accounting system (Sun Systems) on a regular basis.
• Support during statutory and Project Audits
• Support the process of Statutory and Project Audits through assisting with the location/retrieval of supporting documentation whether held electronically or as hard copy files.

Filing, Administration and Communications

• Filing of finance paperwork (principally digital/soft copy) and ensure electronic files are consistently named and accurately filed, ensuring accessibility to all Finance colleagues.
• Post updates/content to the intranet particularly on Finance team activities and innovations in internal systems.
• Manage the Finance email inbox - responding to and redirecting queries in a timely and professional manner.