Harris Hill is recruiting for a Finance and Operations Administrator with French or Spanish (spoken) skills, for this international charity working in developing countries, based in Central London.
Reporting to:
CEO
Contract:
Permanent, Full-time (hybrid)
Salary:
£35,000 per annum depending on experience
Location:
Central London. Candidates must live in the UK - this is a hybrid role with no overseas travel.
Hybrid working:
A minimum of 2 days per week is based at their offices in Central London.
Benefits:
25 days holiday plus bank holidays, attractive employer contribution-only pension, private medical insurance cover, excellent working environment.
Hours:
Full-time, 35 hours a week, Monday to Friday.
Language skills desirable:
French or Spanish (spoken)
Please apply immediately, interviews are available as soon as possible.
Principal responsibilities
Finance Administration
- Processing grant payments (10-15 weekly) via online banking in line with authorisation limits
- Inputting and updating all incoming and outgoing transactions on QuickBooks.
- Saving payment confirmations on the server and on QuickBooks.
- Scanning and electronic filing of accounts and finance invoices, receipts, credits.
- Calling organisations in different countries to verify bank account details (as part of anti-fraud checks.)
- Weekly and monthly bank reconciliations.
- Financial support to CEO and auditors for annual audit.
- Administration of 3 company credit cards and company expenses.
- Ad hoc administration duties to support the charity and CEO including communications with the Charity Commission.
Grant assistance
- Review and edit of grant letters for c.15 grants per year.
- Email liaison with grantees to ensure timely submission of paperwork including annual reports.
Assistance to CEO
- Provide a professional, comprehensive and high-quality executive support to the CEO, including time, diary and email management, travel and accommodation arrangements, expenses, providing support to meetings, drafting appropriate correspondence and document production.
- Providing project administration support and management of discreet pieces of work relating to the Trustees meeting.
Office Management
- Handling incoming and outgoing correspondence e.g. post, office phone
- Inventory and supplies: ensuring that office has sufficient stationery, kitchen and bathroom supplies
- Facilities: deal with any repairs and cleaning including liaison with cleaning company
- Organising catering for Trustees meetings x3 annually
- Weekly backup of server
- Event planning: organising company events e.g. strategic planning sessions, visits from grantees, office outings
Person specification
- Outstanding organisational and time-management skills
- Excellent attention to detail
- Excellent numerical skills
- Proficient on MS programmes, Sharepoint and accounting packages (QuickBooks ideal)
