Foundation Coordinator
Part-time (3–4 days per week) | Fixed-Term Contract to December 2026
Salary: Starting at £40,000 pro rata
Location: Marylebone, London W1 (hybrid working available)
A highly respected philanthropy organisation is seeking a proactive and highly organised Foundation Coordinator to support the smooth running of a portfolio of grant-making foundations.
This is a varied, hands-on role that combines governance support, grant-making administration, stakeholder liaison, and financial coordination. Working closely with trustees and charity partners, you’ll play a key role in ensuring foundations operate efficiently, compliantly, and to a high professional standard.
This opportunity would suit someone with experience in the charity, philanthropy, or professional services sector who enjoys managing detail, building strong relationships, and juggling a varied workload.
Key responsibilities include:
- Coordinating trustee meetings, preparing agendas and board packs, and taking professional minutes
- Acting as a key liaison between trustees and supported charities
- Managing grant-making administration, due diligence, and compliance processes
- Maintaining accurate financial records, tracking income and expenditure, and supporting audit preparation
- Monitoring project and grant reports from funded organisations
- Responding to stakeholder enquiries and supporting the day-to-day running of foundation portfolios
We’re looking for someone with:
- Strong administrative, organisational, and coordination skills
- Experience supporting boards, committees, or governance processes
- Excellent attention to detail and the ability to manage multiple priorities
- Strong written and verbal communication skills
- Confidence working with senior stakeholders and external partners
- Good financial administration skills and confidence using Excel
- Experience within the charity, grant-making, philanthropy, or professional services sector would be highly desirable
About the organisation
This award-winning philanthropy organisation works with high-net-worth individuals, foundations, and charitable initiatives globally, providing expert support across grant-making, governance, and charitable giving. As the organisation continues to grow, this is an exciting opportunity to join a collaborative and purpose-driven team working at the heart of the charitable sector.
This is a part-time fixed-term contract running until December 2026 and offers the opportunity to work in a fast-paced, meaningful, and highly collaborative environment based in central London.
If you have the required experience and can start quickly please get in touch.
