Training Operations Coordinator 3-months Temporary Contract (temp - FTC for right candidate)
Remote | Occasional London Meetings | Immediate Start - Part-time 2 days a week
We’re looking for a highly organised, dependable Training Operations Coordinator to join our team on a temporary basis and take ownership of the training delivery process from confirmed booking through to completion.
This is a hands-on operational role for someone who loves structure, detail and keeping things running smoothly behind the scenes. You’ll be the person ensuring trainers, clients, contracts, invoices, evaluations and reporting all stay on track with calm efficiency and excellent communication.
You’ll be joining a values-led organisation delivering impactful training in sensitive and people-focused environments. We already have strong systems and templates in place. What we need is someone who can step in quickly, take ownership, and execute consistently to a high standard.
What you’ll be doing
- Managing the full post-sale training administration process
- Coordinating schedules, logistics and trainer allocation
- Maintaining accurate training calendars and trackers
- Sending and following up contracts and invoices
- Tracking trainer costs and expenses
- Managing client communications, joining instructions and reminders
- Creating and issuing evaluations and certificates
- Supporting testimonial and case study collection
- Keeping reporting and delivery records fully up to date
- Providing light monthly reporting on activity and status
What we’re looking for
- Exceptionally organised with excellent attention to detail
- Calm, professional and reliable under pressure
- Confident managing multiple moving parts independently
- Strong administrative and coordination skills
- Comfortable using Microsoft 365, Outlook, Excel and Teams
- Great written communication and follow-through
- Discreet, professional and emotionally intelligent in tone
Bonus points for:
- Experience in charities, wellbeing, mental health, education or values-led organisations
- Familiarity with trauma-informed communication
- Experience with CMS platforms or basic marketing admin
Working arrangement
- Fully remote day-to-day
- Occasional in-person meetings in London
- Temporary contract
- Immediate start preferred
If you’re someone who takes pride in making operations feel seamless, loves keeping everything organised, and can be relied upon to make sure nothing slips through the cracks, I would love to hear from you.
