Assistant to the Executive Management Team

Assistant to the Executive Management Team

  • Location


  • Sector:

    Operations, Admin & Support

  • Job type:


  • Salary:

    £30,830 per year

  • Contact :

    Shweta Prabhakar

  • Contact email:


  • Contact phone:

    020 7820 7320

  • Job ref:


  • Published:

    over 1 year ago

  • Duration:


  • Closing date:


  • Posted:


  • Consultant:


A social welfare charity based in North London are looking for an Assistant to the Executive Management Team. The successful candidate would need to provide high quality, comprehensive administrative and executive support to the ED and the Executive Management Team (EMT).

Key responsibilities

Solid administrative and logistical support to the ED's strategic leadership of the organisation; including financial administration, and budget monitoring and reporting.
Effective support to the EMT comprised of the Executive Director, Chief Operating Officer, Director of Programmes and Director of Policy and Learning.
The effective coordination of Board meetings and support to the Board of Trustees;
Ensure that remote access is enabled to all meetings they arrange, and for other meetings as requested by EMT members.
Maintain Trustees profiles on the website.
Annually provide conflict of interest forms to all board members and provide the returned copies to the HR Manager
Maintain board profiles in the organisation's contacts database in line with GDPR regulations.
Liaise with the HR Manager regarding any recruitment and onboarding of Board members.

Person specification

Experience supporting senior executive staff, preferably including support to a team or number of staff.
Experience of working in an organisation with an international outlook, preferably with experience of working with individuals in different time zones.
Proven experience of effective administration of meetings including accurate recording and minute-taking.
Experience of communicating with external bodies or individuals on behalf of a senior executive team.
Experience of event organisation including logistics, travel (domestic and international including visas and travel booking) and budgeting.
Experience of working effectively as a link between executive management and other key stakeholders
Working within a board arrangement desirable
Proven experience of prioritising own workload and working autonomously.
Experience of taking fast and accurate minutes

Closing Date: Sunday 14th February 2021