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Assistant to the Executive Management Team

Assistant to the Executive Management Team

  • Location

    London

  • Sector:

    Operations, Admin & Support

  • Job type:

    Permanent

  • Salary:

    £29,633 per year

  • Contact :

    Shweta Prabhakar

  • Contact email:

    shweta.prabhakar@harrishill.co.uk

  • Contact phone:

    020 7820 7320

  • Job ref:

    HQ00039737

  • Published:

    6 months ago

  • Duration:

    Permanent

  • Closing date:

    2019-06-28

  • Posted:

    2019-05-31

  • Consultant:

    #

A social welfare charity based in London are looking for an Assistant to the Executive Management Team. The successful candidate would need to provide high quality, comprehensive administrative and executive support to the ED and the Executive Management Team (EMT).
Key responsibilities
Solid administrative and logistical support to the ED s strategic leadership of the organisation; including financial administration, and budget monitoring and reporting.
Effective support to the EMT comprised of the Executive Director, Chief Operating Officer, Director of Programmes and Director of Policy and Learning.
The effective coordination of Board meetings and support to the Board of Trustees;
Take responsibility for financial administration of the ED s office, ensuring accurate allocation of costs and monitoring expenditure against approved budgets.
Assist the ED in maintaining good relations with external contacts and networks; diary management; handling correspondence; meeting and greeting visitors to the office.
Provide efficient administrative and logistical support to the EMT members
Assist members of the EMT with administration including printing and collating paperwork, filing, arranging occasional meetings and other administrative tasks as required.
Coordinate the production of all papers distributed to Board members, ensure they are circulated in a timely manner and that Board meetings are well supported.
Maintain board profiles in the organisation s contacts database in line with GDPR regulations.
Liaise with the HR Manager regarding any recruitment and onboarding of Board members

Person specification
Experience supporting senior executive staff, preferably including support to a team or number of staff.
Experience of working in an organisation with an international outlook, preferably with experience of working with individuals in different time zones.
Proven experience of effective administration of meetings including accurate recording and minute-taking.
Experience of communicating with external bodies or individuals on behalf of a senior executive team.
Experience of event organisation including logistics, travel (domestic and international including visas and travel booking) and budgeting.
Experience of working effectively as a link between executive management and other key stakeholders
Working within a board arrangement desirable
Proven experience of prioritising own workload and working autonomously.
Experience of taking fast and accurate minutes

Closing date : 11th June 2019