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Company Secretary

Company Secretary

  • Location

    United Kingdom

  • Sector:

    Operations, Admin & Support

  • Job type:

    Temporary

  • Salary:

    £25.13 - 25.13 per hour

  • Contact :

    Sekai Lindsay

  • Contact email:

    sekai.lindsay@harrishill.co.uk

  • Contact phone:

    020 7820 7307

  • Job ref:

    HQ00043475

  • Published:

    4 months ago

  • Duration:

    3 months

  • Closing date:

    2022-02-11

  • Posted:

    2022-01-24

  • Consultant:

    #

I am delighted to be working with an amazing college based in Northern Ireland in search of a Company Secretary. 

Your role will be to:

• Manage the relationship between the college in Northern Ireland, the Northern Ireland Assembly/Executive and NI Government bodies.

• Drive and guide the policy and public affairs agenda in the nation to positively influence mental health services and the profile of psychiatry in Northern Ireland.

• Act as key point of contact for cross-department interests and activities in Northern Ireland, ensuring Devolved Nation engagement and alignment with UK strategies and communications

• Maintain and share as required knowledge of the health and social care sector and political landscape in Northern Ireland

• Develop and maintain strategic alliances with stakeholders in Northern Ireland for the purposes of realising the objectives of the college in Northern Ireland

• Oversee a calendar of events for members in Northern Ireland

• Line manage the college in Northern Ireland Staff and patient and carer workers ensuring adherence to college values and objectives

• Manage the office of the college in NI in liaison with the Vice President, Honorary Officers, the Chief Executive, Officers of the college, the Director of Professional Standards and the Head of International, Devolved Nations and Divisions.

• Ensure the smooth running of the college office and maintain the profile of the college with the membership.

• Ensure the activities of the college are aligned to the college's corporate strategy and espouse the College's values and behaviours.

 




Key responsibilities:

• Support the college in NI Chair and Executive Committee of the Royal College of Psychiatrists in NI in carrying out the objectives of the College's Strategic Plan as it relates to NI.

• To work with the Chair, Executive Committee and Director of Strategic Communications and Heads of Devolved Nations and Divisions and Policy and Campaigns to oversee the creation and delivery of the Strategy to ensure that people with mental illness, learning difficulties and developmental disorders are treated equally by the NHS, public services and within society.

• Together with the Policy Officer lead on NI public affairs, policy and communication activities to raise its profile with the Department of Health in NI, the NI Assembly/Executive, Government, relevant Assembly Committees, interested voluntary bodies, service users and carers and key policy makers in line with the colleges NI Strategic Plan.

• Market the college to the local membership so that from point of entry into membership through to retirement, their academic and professional interests are supported e.g. establishing new members' dinner, welcome packs, prizes, supporting the process of local fellowship nominations, job description approvals, inductions of local officers and providing a welcoming space for members to meet. Market the college locally at career fairs for medical students, and at Trainee Inductions in conjunction with the NI Medical Dental Training Agency.

• Support the Financial Officer with the annual business plan and budgets for conferences, provide quarterly accounts and year-end accounts for Finance Officer to present to Devolved Council. Review Monthly Management Accounts in line with college policy and liaise with Finance Department on anomalies and bad debt.

• In conjunction with college officers and staff to develop and manage public education initiatives.

• Maintain local knowledge of mental health and user and carer organisations, in liaison with the Strategic Communications team.

• Working with the Devolved Nations Press Officer to ensure that media queries are responded to appropriately and to assist where necessary.

• To have monthly management meetings with the director of strategic communications to progress influencing and campaigning strategies which are reflected in annual KPIs

• Together with the co-ordinator manage the secretariat functions of the college in NI, e.g. Strategy Day, and keeping the Devolved Council and NI Faculties appraised of elected and co-opted positions, manage vacancies, and liaise with college centrally on administration, thereof, when appropriate.

• Together with the Co-ordinator manage support for the Faculties/SIGs and Committees in NI.

• Together with Co-ordinator organise academic meetings and conferences for membership and non-membership groups as and when determined by Devolved Council and Faculty Chairs. These include masterclasses, spring, autumn, New Year meetings, annual faculty meetings etc.

• Liaise with external groups, to organise, manage, and facilitate joint academic programmes and ensure financial viability and successful conference management.

• The direct line management and appraisal of the Policy Officer and Coordinator ensure that all staff are trained appropriately and overall responsibility for staff development.

• Organise, support and manage the college in NI continuing professional development activities using the college's CRM database.

• Deal with queries from the press, members of the public and patients in consultation with the College's Strategic Communications & Policy Department.

• Together with the Co-ordinator ensure the college website is well maintained and kept up to date.

• Attend relevant meetings in order to update members and officers on policy, parliamentary matters, and College business.

• Project Management of initiatives led by members of the College in Northern Ireland.

• Identify, where appropriate, opportunities for partnership and/or commissioned work in line with delivering college strategy

• Support the officers of the college providing guidance and information.

Essentials:

• Proven experience of working in the Northern Ireland health and social care sector

• Experience of managing and developing a small team

• Proven experience of managing, delivering and budgeting for multiple tasks/events, preferably within a professional environment

• Excellent communications skills, both verbal and written

• Outstanding interpersonal skills with the ability to build a rapport with key internal and external stakeholders

• Proven experience in the use of database management and electronic filing

• Proven track record of committee management at a senior level

• Excellent organisation and time management skills

• Experience of high-level stakeholder engagement

• The ability to work without close supervision and to prioritise work effectively

• Willingness to travel and stay away overnight

If you have the above skills and experience and are immediately available, please apply online today!