Creative Services Coordinator

Creative Services Coordinator

Harris Hill is working with a national children's charity, looking to find an interim Creative Services Coordinator for 3 months.

This is a junior role who supports the Creatives Services team, so an ideal opportunity for someone to gain more experience within a creative team.

The role in brief...
Our creative services coordinator supports the production and delivery of our busy brand and content (creative) team's work. They keep track of the team's capacity, preparing and distributing schedules. They support the creative services lead on a day-to-day basis, making sure projects stay on track and delivered on time. They maintain records of how long briefs have taken, signs-offs and archiving. They manage the teams purchase orders along with software and hardware requirements and assist with updates on our digital asset management and online brand guidance tools.

Working with...
Internally, they work closely with designers, copywriters and account managers in the creative team. They also work with colleagues in the wider brand and content team, planning and marketing team, finance team and IT team.
Externally, they work with agencies, freelance creatives, and software and hardware suppliers.

To create production schedules as directed by the production manager for creative work using Traffic scheduling software and to distribute and amend schedules as required.
To oversee creative work plans and inform the production manager where there are clashes / gaps in scheduling.
To implement and streamline creative processes ensuring integration with other teams. This may include: workflows for briefs though the creative team; organising internal and external meetings and desk bookings on behalf of the team, updating automated work plans/annual leave via the Traffic scheduling software, organising creative supplies, printing and electronic filing of resources.
To maintain an efficient record keeping system for the team, including current and archived files and recording billed hours using appropriate manual and electronic systems.
To provide support for the Mac computer estate for the creative team including ordering and distributing new equipment and working with our external supplier to troubleshoot issues.
To provide financial administrative assistance to budget holders, including processing invoices, placing orders, undertaking financial analysis, and adding new suppliers in line with policies and procedures.
To assist with the management of our creative asset library including tagging and uploading assets, approving requests, archiving necessary consent forms and optimizing search functions with a focus on being inclusive and making content accessible.
Provide assistance (with supervision) for writing and creative briefing tasks and account managing delivery projects in line with the directorate's strategic goals.
To work with staff in communications in order to keep abreast of developments across the function.

Skills required:
Highly organised, and able to manage multiple projects at one time.
Experience of maintaining administrative and information systems.
Excellent attention to detail.
Effective interpersonal skills facilitating the ability of working well with others across teams and departments.
The ability to prioritise, multitask and use initiative.
Personable, and able to work effectively with a variety of different people.