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EA & Office Manager

EA & Office Manager

  • Location

    Lewisham

  • Sector:

    Operations, Admin & Support, General

  • Job type:

    Permanent

  • Salary:

    £30k per year

  • Contact :

    Belton Bass

  • Contact email:

    belton.bass@harrishill.co.uk

  • Contact phone:

    020 7820 7310

  • Job ref:

    HQ00043519

  • Published:

    4 months ago

  • Duration:

    Permanent

  • Closing date:

    2022-02-22

  • Posted:

    2022-01-20

  • Consultant:

    #

Are you a talented Executive Assistant (EA) and Office Manager living in the Lewisham area of South London?

Do you have the office management experience to assist the CEO of this well-established Welfare Charity Fund?

If you can say 'yes' to the above and you are familiar with what it takes to provide day-to-day admin support for a busy office, then this role could suit you. Especially, if you are known for running a tight ship and you love to work in a small but friendly environment.

Your role will be varied, and you will provide ongoing support to the various activities of the Welfare Charity Fund. You will be assisting with the committee meetings; and you will also roll up your sleeves and get involved with producing the Charity's magazine.

Another interesting function of this role will be raising national awareness of the Fund's activities within the wider organisation.


Main Duties and Responsibilities:

All General Office Administration Duties - including but not limited to the following:

- using your own initiative to organise the CEO's meetings, screen telephone calls, maintain diaries, create letters/reports/presentations and other documents as required.
- to ensure the main office is equipped with the relevant resources.
- to liaise with suppliers and contractors to resolve any issues, organise technical support where required.
- implement safeguarding measures & take care of the security of the main office, including the application of GDPR.
- to work with your colleagues to produce documentation for any events and trips organised by the Welfare Fund.
- to be responsible for all in-house policies & procedures and to maintain up to date awareness of any new legislation that may have an impact on those policies.


As mentioned, another exciting element to this role is assisting with the production of the Welfare Fund Magazine. You will liaise with contributors regarding the submission of articles, photographs, advertisements ensuring they meet relevant policies/guidelines, making sure advertisers and their adverts are still relevant and current.
Proof-reading skills will be an advantage, as you will receive a draft copy of the magazine prior to production, to ensure accuracy and quality.

There is also a 'in-house' shop where you will assist with its day-to-day operation. Alongside the Social Media Coordinator, you will make recommendations to the CEO relating to the purchasing of shop stock and the suitability of suppliers.


Experience Required

- Being able to effectively connect with people at all levels with the ability to negotiate with stakeholders, suppliers and contractors.

- Experience in organising & managing work-loads, prioritising, ensuring targets & objectives are achieved.

- Experience of working as part of a team, demonstrating initiative and have the flexibility to deal with a wide range of tasks

- Extensive experience in the use of various IT applications e.g. Ms Word, Excel, Facebook, Twitter etc.


Good Luck we can't wait to meet you!!