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Executive Assistant (EA) - Maternity Cover

Executive Assistant (EA) - Maternity Cover

  • Location

    London

  • Sector:

    Operations, Admin & Support

  • Job type:

    Contract

  • Salary:

    £33.5k - 35.8k per year

  • Contact :

    Belton Bass

  • Contact email:

    belton.bass@harrishill.co.uk

  • Contact phone:

    020 7820 7310

  • Job ref:

    42886

  • Published:

    about 2 months ago

  • Closing date:

    2022-04-28

  • Consultant:

    #

Are you an Executive Assistant (EA)?

Have you supported a senior director?

Do you have international NGO/Charity/non-profit experience & want to make a difference?

If you can say yes to the above, we'D love to hear from you.

Harris Hill is looking for an Executive Assistant (EA) for an initial 12-month maternity cover. We are proud to be working alongside an international independent humanitarian and development organisation that is serving humanity. With an active presence in over 40 countries across the globe, they strive to make the world a better and fairer place for those affected by poverty, conflicts and natural disasters.


As mentioned, we are currently recruiting for the position of 'Executive Assistant to UK Director' on a temporary contract of up to 52 weeks (Maternity Cover) to join its UK division based out of its London office.

As the successful postholder, you play a pivotal role in the UK Director's Office; the main purpose is to ensure the smooth running of the office on a day-to-day basis, provide comprehensive administrative, logistical and technical support to the UK Director and the UK Senior Management Team (UK SMT).

The role involves providing confidential executive level support to the UK Director; assisting in the smooth running of the division including travel, accommodation arrangements and delivery of contracts for event sponsorship; and managing the calendar of the UK Director, including attendance at and briefings for external events. Providing effective reporting mechanisms; preparing reports and presentational materials on a regular basis; and completion of special projects and tasks agreed in consultation with the UK Senior Management Team.

The Executive Assistant is also an important interface for internal communications, staff and volunteers and external stakeholders.


As the successful candidate you must have or be:

- Significant previous experience of providing senior executive support
- Previous experience of coordinating meeting agendas, minute taking and related skills
- Previous experience of budget monitoring and finance-related administrative tasks
- Ability to organise; prioritise and work efficiently under pressure and subject to changing priorities; proven experience managing multiple projects, meeting deadlines, and using judgment and initiative in problem resolution
- Good at problem-solving in the dissemination of information, the logistics of travel and organising meetings and events, and managing multiple diaries
- Some experience in systems/standards for large organisations and the capability of addressing non-compliance issues swiftly and effectively
- Computer literate: highly proficient in the use of word processing software (MS Word), presentation software (MS PowerPoint), spreadsheet software (MS Excel), database software (MS Access), email software and knowledge management system
- Confident and able to work on own initiative
- Previous experience of analysis and research

We look forward to meeting you :)