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Executive Assistant (EA)

Executive Assistant (EA)

  • Location

    London

  • Sector:

    Operations, Admin & Support, General

  • Job type:

    Permanent

  • Salary:

    £50k - 52k per year

  • Contact :

    Belton Bass

  • Contact email:

    belton.bass@harrishill.co.uk

  • Contact phone:

    020 7820 7310

  • Job ref:

    42927

  • Published:

    about 2 months ago

  • Closing date:

    2022-05-04

  • Consultant:

    #

Are you a value driven Executive Assistant who is passionate about humanitarian causes?

Are you a commercially minded professional with proven experience of working closely with a senior executive?

If you can say yes to the above please read on...

 

The main purpose of the Executive Assistant role is to support the CEO of this international development charity to deliver the new 5-year strategic plan. To provide effective secretarial and administrative support to the SMT by proactively anticipating needs, seizing opportunities, and contributing to new ideas that lead to the improvement of the outputs.

 

We are accepting applications from other professional sectors, not just from the International Development arena, however you must be able to demonstrate you are passionate about humanitarian and life-saving work.

If you have a positive, hardworking and "can do" attitude we would love to meet you.

 

Main responsibilities

Secretarial:-

Ability to quickly pick up tasks and find solutions

Ability to manage appointments strategically. Often including several busy diaries so you need to think creatively and "out of the box" when booking meetings

Provide full secretarial support including, drafting correspondence, maintenance of electronic filing systems minute taking and accurate use of English

 

 

Travel and Itineraries:-

Arrange travel and accommodation for the CEO, Organise meetings, agendas and itineraries including multi-country visits and planning and budgeting.

Arrange and plan travel for the Board and Executive Team.

 

 

Administration:-

Prepare agendas and ensure relevant papers are complete and distributed prior to meetings

Manage the board meetings (monthly), audit and risk committee meetings (quarterly), charity board meetings (quarterly) including agenda setting, paper collation and logistics as well as a number of other internal meetings, taking notes minutes and action points

Follow-up action points with Directors and staff

Check and process authorisations required from the CEO

Support other members of the exec team in ad hoc requests such as events, meeting support, projects as well as regular diary management

Manage the CEO's and Executive Team's expenses including checking and approving line reports expenses.

Manage and run the "all-staff meetings", collating the agenda and ensuring they run smoothly

 

 

Events:-

Work with the Operations Manager, ensure that events are well-thought out, organised and executed to a high standard

 

Line Management:-

Manage the Operations Manager to ensure the smooth running of the office Executive Team support: support other members of the exec team in ad hoc requests such as events, meeting support, projects as well as regular diary management

 

General:-

Be aware of and adhere to the organisations quality standards and procedures in accordance with their commitment to working to the highest quality standards and striving for continual improvement

 

Safeguarding:-

Be aware of and compliant with all the standards following Safeguarding procedures and policies. Promote organisations 'speak up' culture in order to protect the welfare of children, young people and vulnerable adults

 

About you

Qualifications:-

Degree level or equivalent working experience

 

 

Experience

Experience of working in a fast-paced environment that demands excellent problem solving skills.

Proven track record of secretarial experience at Director Level.

Knowledge of International NGO/business would be an advantage but not essential.

A positive attitude and ability to work hard

 

 

Good Luck & we look forward to meeting you :)