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Executive Coordinator

Executive Coordinator

  • Location

    London

  • Sector:

    Operations, Admin & Support

  • Job type:

    Permanent

  • Salary:

    £30k per year

  • Contact :

    Shweta Prabhakar

  • Contact email:

    shweta.prabhakar@harrishill.co.uk

  • Contact phone:

    020 7820 7320

  • Job ref:

    HQ00039288

  • Published:

    9 months ago

  • Duration:

    Permanent

  • Closing date:

    2019-04-24

  • Posted:

    2019-03-27

  • Consultant:

    #

A fantastic new opportunity has arisen for an Executive Coordinator at one of the UK's leading research funders. The charity is a new initiative which aims to support the best possible decisions for children whose lives are affected by decisions in the family courts. The charity focus is on improving the use of data and research evidence by those making decisions.
The successful candidate will support the Director and the team to help develop the new strategy, establishing and implementing effective processes and procedures to ensure the smooth running of the office, and supporting the team with their day to day work


Key responsibilities

To provide highly professional, effective and proactive administrative support to the Director and the small team , including all diary management

To act as the first point of contact for the charity dealing with initial enquiries, and drafting correspondence

To develop and manage good working relationships with all relevant stakeholders within all areas of the business

To coordinate stakeholder and advisory group meetings from start to finish, overseeing all logistical arrangements including drafting agendas, arranging catering, and taking minutes on the day

To manage events from start to finish, including booking all travel

To formulate and implement new standard operating procedures and practices for the charity

To provide support for the Trustees and Project Boards, ensuring timely
preparation and distribution of papers for all Board and Trustee meetings and to follow up matters arising as necessary

To work on projects across the business as needed, managing multiple projects at once

To undertake ad hoc projects as required

To compile management information

Person specification


Working as a Senior Administrator or at a similar level ideally within a small organisation or project
Working as a Senior Administrator or at a similar level ideally within a small organisation or project
Managing a complex diary and workload, prioritising tasks
Budgets and monitoring spend
Drafting agendas and minute taking of complex meetings
Developing stakeholder relationships both internally and externally
Providing support to Trustees and Project Boards
Project Management
Events Management
Working in a grant making or charitable organisation

Closing Date: 12th April 2019