Leasing Administrator/Officer

Leasing Administrator/Officer

  • Location


  • Sector:


  • Job type:


  • Salary:

    £27k - 33k per year

  • Contact :

    Shweta Prabhakar

  • Contact email:


  • Contact phone:

    020 7820 7320

  • Job ref:


  • Published:

    over 2 years ago

  • Duration:


  • Closing date:


  • Posted:


  • Consultant:


A charity based in West London are looking for a Leasing Administrator. The successful candidate will be reporting to the Associate Director, Estates you will support the delivery of a thriving business environment through the professional management of our property portfolio, ensuring leases, licences, contracts and associated documentation are in place and up to date.You will work with a wide range of people internally and externally, providing legal advice and support whilst providing an efficient and effective service delivery to users of our estate.

Key responsibilities
Be the primary contact in the Property team for lease administration matters, enquiries and associated advice and documentation in respect of the estate.
To prepare, amend and issue all legal documentation to include leases, licences and other agreements, as well as completion statements, ensuring that the documents are signed by all parties and completed in a timely manner
To assist in the preparation of documentation for community and other events.
To manage leases, licences and agreements and review, interpret, amend and abstract critical information from legal documentation whilst ensuring accurate data is recorded and updated in the property management systems.
To manage and regularly update the schedule of tenancies, and associated property systems, as necessary.
To activate lease/licences renewals, rent reviews and terminations in a pro-active manner.
To liaise with the Property team and other teams (as required) in the letting, granting of agreements and termination of tenancies.
To assist in the preparation of marketing materials for property matters.
To undertake Company House and Charity Commission checks and updates, as necessary.
To review agreements to ensure compliance with Health & Safety and other statutory requirements.
Work positively in accordance with the Trust's Equal Opportunities, Safeguarding and Health and safety policies
Carry out any other duties as may be reasonably required.

Person specification
Relevant work experience in dealing with Commercial Landlord & Tenant matters. Professional membership (RICS/LLB) or equivalent is desirable.

Abreast with current legislation and possess a minimum of 2 years legal background/experience working in a commercial conveyancing/ lettings environment. Paralegal experience is a plus.

HNC/HND/Degree in Estate Management and/or Commercial property law.

A keen interest in law and demonstrable experience of undertaking commercial property transactions with extensive document drafting experience and strong attention to detail.Working knowledge of health and safety and risk management.

Proficient at managing databases and programmes and creating and managing spreadsheets with a high level of presentation skills.

Experience in dealing with commercial property transactions and tenancies and the impact of estate improvements and regeneration, whilst building good people management relationships to achieve results.