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Personal Assistant

Personal Assistant

  • Location

    London

  • Sector:

    Operations, Admin & Support

  • Job type:

    Temporary

  • Salary:

    £15.16 - 17.03 per hour

  • Contact :

    Sekai Lindsay

  • Contact email:

    sekai.lindsay@harrishill.co.uk

  • Contact phone:

    020 7820 7307

  • Job ref:

    HQ00042815

  • Published:

    2 months ago

  • Duration:

    3 Months, 2 Days

  • Closing date:

    2021-09-13

  • Posted:

    2021-08-18

  • Consultant:

    #

I am delighted to be working with an amazing sustainability charity in search of a Personal Assistant to the allocated Directors, being the first point of contact, having an oversight of their diaries and the appointments within them to help coordinate their busy schedules, as well as to provide team and/or project administration support as required.

Key responsibilities:
Be the first point of contact for the Directors, having an oversight of their digital diaries scheduling and coordinating appointments, having due consideration for the work/life balance of the Directors.
Keep the Directors informed of updates in their diary on a daily basis and be responsible for optimising their workload, including proactively planning and prioritising appointments, identifying and resolving appointment conflicts, and ensuring coordination with private commitments.
Proactively manage emails on behalf of the Directors replying to both co-workers and external contacts to schedule meetings.
Carry out tasks delegated by the Directors including (but not limited to) information gathering, research, compiling documents, presentations and handouts
Process Directors' expenses and timesheets
Proactively book team and individual meetings to ensure that the Directors meet with their team on a regular basis (which may be across several different time zones)
Draft presentations using software programmes (e.g. PowerPoint/Google Slides) from a verbal or written outline keeping close attention to deadlines and following up with contributors to ensure all documents are delivered on time
Provide project management support for ongoing projects and ad hoc project support, including carrying out research and using organisational systems and tools that enable collaborative working
Support event and meeting coordination as and when required
Organise travel and associated logistics as required
Support workload peaks within the administrators team including during busy periods or holidays
Contribute to shared organisational activities and shared learning across projects
Please note that this list is indicative of the key responsibilities of this role but is by no means exhaustive. This job description does not form part of the contract of employment.

Accountable for:
Effective oversight of the Directors' digital diaries
Effective, timely and quality delivery of delegated tasks commensurable with the role
Accurate and timely recording and processing of Directors' expenses, invoices, and timesheets
Proactive contribution to project administration and event support enabling activities to run smoothly and successfully
If you have the above skills and experience and are immediately available, please apply online today!