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Personal Assistant

Personal Assistant

  • Location

    London

  • Sector:

    General

  • Job type:

    Contract

  • Salary:

    £28.5k per hour

  • Contact :

    Belton Bass

  • Contact email:

    belton.bass@harrishill.co.uk

  • Contact phone:

    020 7820 7310

  • Job ref:

    HQ00043189

  • Published:

    29 days ago

  • Duration:

    6 Months, 1 Day

  • Closing date:

    2021-12-01

  • Posted:

    2021-12-01

  • Consultant:

    #

Harris Hill are working with another amazing environmental charity who requires a dynamic Personal Assistant to support 2 directors for a minimum of 6 months.

Main duties of this Personal Assistant role are:

• Managing a busy diary: regular and ad hoc meetings

• Being first point of call for director and departments

• Monitor and prioritise email inboxes

• Draft and issue emails on behalf of the Directors and departments

• Scheduling both internal and external meetings, collating papers and taking action points

• Proactively manage all diaries, including effective forward planning, arranging meetings and mapping deadlines across numerous time zones.

• Facilitate the preparation of and/or prepare PowerPoint presentations and written briefings as required

• Maintain a high level of confidentiality and discretion

• Manage and co-ordinate senior meetings for the department, including managing and administering the logistics of both face to face and virtual meetings

• Support with recruitment administration and logistics, and induction processes

• Monitor and administer the department’s budget and process invoices, payments and expenses

• Provide additional administrative support for the department as required

• Other ad hoc administrative duties when required

 

Skills and Experience

• Substantial PA experience in a similar organisation and demonstrable experience of providing high level support to senior staff

• Proactive management of multiple and changing priorities with the ability to work calmly under pressure to tight deadlines

• Excellent written and spoken communication

• Accuracy with a keen eye for detail

• A flexible and proactive approach to work with strong organisational skills and the ability to prioritise a varied workload and work accurately under pressure to meet deadlines

• Excellent interpersonal, diplomatic, and influencing skills and the ability to deal confidently and appropriately with individuals at the highest-level including handling confidential and sensitive information

• Strong knowledge of all Microsoft packages, such as Word, Excel, Outlook and PowerPoint, databases, and internet applications

There is a permanent role available however due to a restructure they have elected to issue a contract while this process works itself out.  This is a rear opportunity to work within an international environmental organisation.