Programme Services Team Administrator

Programme Services Team Administrator

  • Location


  • Sector:

    Operations, Admin & Support, Projects & Programmes, General

  • Job type:


  • Salary:

    £15 per hour

  • Contact :

    Sekai Lindsay

  • Contact email:


  • Contact phone:

    020 7820 7307

  • Job ref:


  • Published:

    about 1 year ago

  • Duration:

    5 Months

  • Closing date:


  • Posted:


  • Consultant:


*******JUNE START DATE *******
I am currently looking for a Programme Services Team Administrator to support one of the largest teams at an amazing health charity. This role will support the Programme Services Team as well as the Cluster Lead, various programmes and the Director of Programme services with day-to-day programme and administrative support tasks.

Tasks and responsibilities:
In partnership with the programme services and legal team, ensure Consultants contracts, grant agreements, amendments and other legal documents are being drafted, approved and signed in a timely manner and provide support to the Consultants as needed
Responsible for the coordination of events, meetings and preparing legal and financial documentation as and when required.
Process a large amount on invoices/Purchase Orders in line with the procurement procedures
Provide coordination and administrative support for organisation of webinars and in person conferences
Help with financial analysis (forecasting and budgets)
Assist with project work: for example, help transition towards the new MIS system to meet organisations' objectives in terms of filing
Assist with forecasting and auditors' requests
Asist with recruitment: EHRF, JDs, scheduling interview, preparing induction schedules as well as induct with processes
Assist the PST team with resource mobilisation tasks
Provide secretarial support to the Cluster Lead and the Director of Programme services

Key organisational relationships:
The role also involves interaction with the entire PST team, BDC Project Managers in country offices, and the Head of Office where the individual is based (UK, Netherlands or Switzerland).

Proven experience in a senior administrative or project management role supporting multiple members of a geographically dispersed team
Previous experience in working in a fast-paced environment, whether in the private or not for profit sector
Experience working with internal and external stakeholders at all levels
Experience of supporting budget administration, procurement and contracting processes
Computer literacy with excellent Excel, MS word, Outlook, and Power Point skills
Knowledge of SharePoint and Salesforce is desirable.

If you have the above skills and experience and are available from June, please apply online today!