I am delighted to be working with an amazing international humanitarian organisation in search of a Senior Operations Support Co-ordinator. The charity's Operations Department envisions a more effective humanitarian sector, able to evidence effectively and adapt efficiently to meet the needs of those affected or at-risk of disasters and hunger.
 

About the role

This temporary role as Senior Administrator will provide financial, administrative and coordination support to wider Operations department in delivery of their strategy.  The primary purpose of this role is to coordinate, develop and the charity’s MEAL, nutrition and programme funding teams in the coordination and administrative management of business development, financial tracking and the implementation of grants and contracts, while recruitment for the substantive position takes place.                            

KEY DUTIES AND RESPONSABILITIES

Finance support (representing 20% of role)

Support individual project managers on the day to day implementation of projects, particularly on the budget against targets/milestones/indicators;

Review the projects regularly to monitor spending, margin generation, invoice reconciliation;

Along with Heads, report to Managers and Director on financial and project trends, including on spending, use of project days etc on a quarterly/monthly basis;

Input on team and project budgets and cost recovery targets;

Acting as main point of contact with the Finance Team on any day to day issues (audit, invoices, payments,  ledger changes);

Review and address internal financial, admin and management processes with other members of the Ops and Finance departments;

Contract Management (representing 20% of role)

Act as the coordinator for writing, amending and approving contracts across Operations, including for service delivery contracts held by Technical Leads;

Act as a point of contact for downstream partners, manage queries from consultants and contractors and, where relevant, draft changes in contracts;

Prepare financial and narrative reports for clients/donors and/or support the project lead to do so;

Provide guidance, spot checks and training on proper information management.

Administrative support

Review timesheets and prepare salary allocations on a monthly basis;

Act as a coordinator in the team workplan/capacity tracker, team meetings etc;

Provide ad hoc support on projects including travel; logistics; safety and security; financial tracking/management;

Interact with donors/clients as appropriate.

Update and monitor various trackers on a scheduled basis including bidding tracker, project implementation tracking, and KPI tracker.

Business Development 

Complete the financial, administrative and logistical sections/ clauses/ annexes/ appendices as appropriate for different bids;

Act as a focal point in bid teams as required;

Support the Project Lead with the collation of sections and submission as required;

Liaise with Programme Funding and Fundraising representatives to share opportunities.

If you have the above skills and experience and are immediately available, please apply online today!