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Academic Programmes Coordinator

A university are looking for an Academic Programmes Coordinator to provide administrative support to the Director's Office and coordinate activities for their Academic programmes including an MA Programme.

Key Responsibilities:
-Support all aspects of the work of the Director's Office including; coordinating Director's appointment schedule, organising and take notes of meetings and provide general administrative and secretarial support for committees and meetings; organising logistics for meetings
-Act as the point person in Director's Office; acting as a filter for all visitors, enquiries, telephone calls, emails and contacts
-Provide administrative assistance to faculty and handle logistics for academic workshops, conferences, short courses, summer programme and other academic activities.
-Liaise with speakers and academics in-house and external, communicate relevant details, as required, receive and organise presentations, papers and other materials.
-Secure room bookings, place orders for refreshments, coordinate arrangements with IT, Facilities and Events teams.
-Provide administrative support for the MA programme including; developing term timetables, booking teaching spaces ensuring appropriate IT/AV facilities, proactively coordinating with lecturers for syllabi, reading lists and other required texts and course materials, coordinating with the library for availability of books etc.
-Work with the Programme Coordinator, as required, to coordinate with partner institutions (both within and outside the UK) and language instructors for making necessary arrangements for other Programmes.
-Provide day-to-day support to Faculty in managing their courses and act as a conduit of information from students to Faculty and vice versa.
-Provide administrative support for the second marking process for student assignments.
-Request creation of shell pages for Moodle, ensure course outlines are consistently organized for on Moodle, upload assessment submission portal for all components and release marks on feedback for assessments.
-Draft course evaluation reports for each term.
-Coordinate arrangements for dissertation fieldwork and other programme related (co- curricular) trips. This will include but will not be limited to liaising with Finance for student travel and related logistics arrangements and assisting with tracking and filing expenses for trips under the direction of HEP.
-Service teaching team meetings - including organizing meetings, taking minutes etc.
-Provide general administrative support to the Head of Educational Programmes

Skills and Experience required:
-An undergraduate degree
-Relevant administrative experience at a similar level within higher education
-Experience of servicing committees including coordinating and preparing agenda and formal minute taking
-Experience with Moodle or similar Virtual Learning Environment will be preferred
-Outstanding interpersonal and communications skills with the ability to write formal letters and produce concise and well-presented reports
-Demonstrated organizational and planning skills with the ability to identity, pre-empt and review potential issues with regards to the organisation, management and delivery of educational programmes
-Proficient in using Microsoft Office (Outlook, Word, Excel, PowerPoint) and ideally databases
-Ability to work with and provide support to multiple stakeholders
-Pro-active, detail oriented, skilled at time management with the ability to manage multiple tasks at the same time