Harris Hill are delighted to be working with a London based social enterprise in their search for 2 Accounts Assistants (Credit Control and Accounts Payable).

Job 1 - Accounts Assistant – Credit Control

To manage the revenue collection processes to ensure a timely and accurate service to external and internal customers

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KEY ACCOUNTABILITIES

• Collection of Commercial, tenant, nursery and other debt according to credit terms.
• Reconciliation of sales ledgers and control accounts on a monthly basis.
• Provision of weekly financial information to the commercial team.
• Prepare, on a monthly basis, management information on debtor balances, ageing and bad debt provisions for inclusion in the monthly management accounts pack.
• Daily banking of cash and cheque receipts.
• Meeting or exceeding monthly collection targets.
• Escalation, when necessary, to maintain good cash management for all companies.

PERSON SPECIFICATION

• Excellent interpersonal skills and the ability to establish and sustain positive relationships.
• Excellent communication skills, both verbal and written.
• Significant credit control experience
• Experience of computerised accounting systems, proficiency in MS Excel
• Understanding of basic accounting concepts, processes and controls
• Process approximately 200 invoices per month across 3 companies

Job 2 - Accounts Assistant – Accounts Payable

To process all supplier invoices accurately and on time with prompt supplier payments to ensure accurate monthly management accounts and a continuing relationship with suppliers.

KEY ACCOUNTABILITIES

• To receive supplier invoices daily, match to purchase orders and capture accurately on the Finance System.
• To reconcile the Finance System to supplier invoices on a monthly basis.
• To assist in the preparation of regular BACS runs to ensure payment to terms.
• To process employee expenses on receipt and ensure they are paid promptly
• To review the Creditors Aged Analysis on a regular basis to ensure that older outstanding invoices are paid or disputes resolved.
• To prepare invoices for commercial tenants on a monthly and quarterly basis in terms of the lease.
• To prepare invoices for commercial tenants deposits for new or relocating tenants.
• To manage petty cash, ensuring all receipts are entered onto the system, that the float is replenished via the imprest system on a monthly basis and that the cash is counted regularly.

PERSON SPECIFICATION

• Previous experience in a Purchase Ledger with coding experience.
• Full understanding of accruals and prepayments
• Ability to manage complete purchase ledger process from invoice processing to BACS submission. Process approximately 250 – 350 invoices per month
• Computer literate including use of Microsoft Office packages, databases
• Excellent interpersonal skills and the ability to establish and sustain positive relationships.
• Excellent communication skills, both verbal and written.