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Accounts Assistant - Accounts Payable

Accounts Assistant - Accounts Payable

  • Location

    London

  • Sector:

    Finance

  • Job type:

    Permanent

  • Salary:

    £24k - 26k per year

  • Contact :

    Zach Stuhldreer

  • Contact email:

    zach.stuhldreer@harrishill.co.uk

  • Contact phone:

    020 7820 7332

  • Job ref:

    HQ00038831

  • Published:

    3 months ago

  • Duration:

    Permanent

  • Closing date:

    2019-02-20

  • Posted:

    2019-01-23

  • Consultant:

    #

Harris Hill are delighted to be working with a London based social enterprise in their search for 2 Accounts Assistants (Credit Control and Accounts Payable).

Job 1 - Accounts Assistant – Credit Control

To manage the revenue collection processes to ensure a timely and accurate service to external and internal customers

.

KEY ACCOUNTABILITIES

  • Collection of Commercial, tenant, nursery and other debt according to credit terms.
  • Reconciliation of sales ledgers and control accounts on a monthly basis.
  • Provision of weekly financial information to the commercial team.
  • Prepare, on a monthly basis, management information on debtor balances, ageing and bad debt provisions for inclusion in the monthly management accounts pack.
  • Daily banking of cash and cheque receipts.
  • Meeting or exceeding monthly collection targets.
  • Escalation, when necessary, to maintain good cash management for all companies.

PERSON SPECIFICATION

  • Excellent interpersonal skills and the ability to establish and sustain positive relationships.
  • Excellent communication skills, both verbal and written.
  • Significant credit control experience
  • Experience of computerised accounting systems, proficiency in MS Excel
  • Understanding of basic accounting concepts, processes and controls
  • Process approximately 200 invoices per month across 3 companies

Job 2 - Accounts Assistant – Accounts Payable

To process all supplier invoices accurately and on time with prompt supplier payments to ensure accurate monthly management accounts and a continuing relationship with suppliers.

KEY ACCOUNTABILITIES

  • To receive supplier invoices daily, match to purchase orders and capture accurately on the Finance System.
  • To reconcile the Finance System to supplier invoices on a monthly basis.
  • To assist in the preparation of regular BACS runs to ensure payment to terms.
  • To process employee expenses on receipt and ensure they are paid promptly
  • To review the Creditors Aged Analysis on a regular basis to ensure that older outstanding invoices are paid or disputes resolved.
  • To prepare invoices for commercial tenants on a monthly and quarterly basis in terms of the lease.
  • To prepare invoices for commercial tenants deposits for new or relocating tenants.
  • To manage petty cash, ensuring all receipts are entered onto the system, that the float is replenished via the imprest system on a monthly basis and that the cash is counted regularly.

PERSON SPECIFICATION

  • Previous experience in a Purchase Ledger with coding experience.
  • Full understanding of accruals and prepayments
  • Ability to manage complete purchase ledger process from invoice processing to BACS submission. Process approximately 250 – 350 invoices per month
  • Computer literate including use of Microsoft Office packages, databases
  • Excellent interpersonal skills and the ability to establish and sustain positive relationships.
  • Excellent communication skills, both verbal and written.