Virtual Events Project Manager

Virtual Events Project Manager

Harris Hill is delighted to be working with the award winning, Muscular Help Foundation in their search for a Virtual Events Project Manager. Actual title is Virtual Muscle Dream Maker.

The Muscle Help Foundation (MHF) is an award-winning small specialist national family-centred charity that delivers transformational, highly personalised, empowering experiences in the UK (ie. England, Scotland, Wales and Northern Ireland), called Muscle Dreams for children and young people with muscular dystrophy and allied neuromuscular conditions.

As a result of the COVID-19 outbreak, their activities had been delayed but the organisation is determined to continue their vital work.

In 2020, MHF also leveraged its social channels and established a virtual events programme for its Muscle Warrior community that includes an 'In Conversation With' broadcast series initiative where guests and relevant personalities and/or celebrities are invited to share insights and tips with our beneficiaries and families, enabling them to feel less isolated and more connected with the outside world and by default, with the charity.

This "Proof of Concept" project is funded by BBC Children in Need, so is absolutely essential that we find the right person to deliver on the organisation one goal:

Plan and implement virtual Muscle Dream programme experiences fulfil programme interventions like MHF's pre-Christmas Virtual Laughter Muscle Dream Programme that saw 17 beneficiaries and their family's participate, and singular family interventions like Christian's Virtual Muscle Dream experience

Overall, this is an event / project management role below an insight into the specific activities that you will be required to undertake:

Muscle Dream programme ideas will have already been established by the charity's CEO your role will be to project manage and deliver the programmes:

Confirm date with key delivery partner/s (liaise with CEO)
Promote programme via MHF's social media channels
Communicate programme participation to successful beneficiary families
Check families have required technology to interact virtually
Online application form/s, amend exiting online forms if required
Ensure the charity's safeguarding protocols are administered and met
Manage invitation process
Arrange tech delivery solution ie. hosted on Zoom, resources etc, mentimeter
Arrange post delivery film-clip for family and also social media channels
Arrange special 'gifts' (voucher + book) to be sent directly to families
Capture, report and reconcile programme & singular costs
Follow-up with comms to include MHF online evaluation questionnaire
Organise film-clip with MHF provider & promote via social & update website
From outset, interface with Evaluation Consultant agreeing framework & providing data (ongoing throughout project timeline)

Excellent event and project management skills
Self-starter who can work independently is critical
Enjoys talking to and virtually meeting people
Time management
Social media, digital skills (essential)
Experience of Mentimeter audience engagement online tool (desirable)
Excellent communication skills
An eye for detail, with bags of initiative to quickly grasp what needs to be done
Sensitivity in listening and responding in a thoughtful / considered manner
High levels of empathy in communicating with our clinically extremely vulnerable (CEV) families
Excellent organisational skills with strong project management abilities
Initiative and creative input to help shape delivery
An eye for detail
Outstanding admin skills, specifically recording & updating using software tools in real timePassionate attitude that reflects the charity's vision, mission and values
A commitment to and an understanding of disability issues
A commitment to and an understanding of equal opportunities & diversity

We welcome applications from anyone who feels they meet this specification and has the enthusiasm, drive and passion to take on this key appointment at a time that continues to be extremely challenging for this clinically extremely vulnerable (CEV) community.

Due to the urgent nature of this role, we advise you to pply immediatetly to avoid disaapointment.