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Finance and Administration Manager

Finance and Administration Manager

  • Location

    London

  • Sector:

    Finance

  • Job type:

    Permanent

  • Salary:

    £32k - 36k per year + benefits

  • Contact :

    Belton Bass

  • Contact email:

    belton.bass@harrishill.co.uk

  • Contact phone:

    020 7820 7310

  • Job ref:

    HQ00038636

  • Published:

    4 months ago

  • Duration:

    Permanent

  • Closing date:

    2019-03-04

  • Posted:

    2019-03-11

  • Consultant:

    #

Harris Hill charity finance specialists are proud to be working along-side an international medical charity to find a strong Finance and Administration Manager.

The successful candidate will be responsible for financial and administrative duties relating to the London office. This includes taking charge of the administrative duties of the Board of Trustees and other sub committees. This role is essential to the smooth operation of the UK Head-Office.

As well as acting as PA to the Chairman you will also have PA duties to the CEO when they are in London.

Main Responsibilities:

Financial duties (70% of time) including:
Administration of the Gift Aid
Processing daily income/donations on the fundraising database (Raisers Edge)
Preparation of batch sheets relating to all direct payments
Responsibility for petty cash and staff expenses reimbursement.
Processing payment of all invoices
To be holder of the office credit card
Reconciliation of bank statements
Invoice production
Processing Credit/Debit card and standing order/direct debit donations
Monthly reconciliation for all donations
Transfer of money between accounts and be the point of contact with investment bankers.
Lead role and contact for the Audit
Maintaining financial records
Compliance
Assist in the production of the expenditure budget for the London office

Administration duties (30% of time) including:
Acting as PA to the Chairman and CEO. This will include governance matters, Hotel bookings, diary management, flights, lunch and reservations etc.
To take minutes, organise meetings for the Board and ancillary committees
To be responsible as main point of contact for Raisers Edge
To be main administrative liaison with a number of internal & external bodies
To prepare reports to review on Raisers Edge
Fielding general telephone enquiries
Responsible for opening incoming mail
Handling office stationery supplies
Co-ordinating the office IT requirements
Responsible for supervising the reception of visitors to the London Office

Essential skills
Experience in financial administration or bookkeeping
Knowledge of basic accountancy
Good time management
First class organisational and administration skills
Good level of IT literacy
Excellent written and oral communication skills
Excellent numerousy and financial awareness
Attention to detail and accuracy
Ability to work to tight deadlines
Ability to work as part of a team
Ability to work with limited supervision
An interest in accounting and financial record keeping

Desirable skills
Accountancy qualification (or currently studying for one)
Experience of minute taking and preparation of board/committee agendas/info packs
Experience of working in a charitable organisation.
Experience of undertaking similar work tasks and being involved in audit process
Experience using Raisers Edge