Are you a 'people person' with the integrity and ability to handle confidential information?
Are you an experienced office administrator?
If yes, we would like to meet you.
Harris Hill is working with one of the world's leading youth charities that helps to support young people for the challenges of life. Each year, thousands of young people take part and benefit from the charity's many initiatives & events.
Summary of Role
Your role will be to support the Executive Assistant and Office & Facilities Manager (9 months FTC). This is a team effort and together you will be responsible for maintaining the smooth operation of the London office, ensuring procedures are followed for the efficient management of day-to-day matters.
As mentioned, you will be required to support the Executive Assistant and Office & Facilities Manager for an initial 9-month fixed term contract assisting them in all aspects of their work. This includes international travel arrangements, diary management, and acting as the point of contact for enquires into the office.
The role will suit you because of your previous administrative experience in office management. And you will also be required to draw upon your strong written and verbal communication, excellent eye for detail and strong organisational skills. You will also have a positive and flexible approach to work, demonstrating the ability to problem solve.
This is a primarily office-based role with some flexibility around working from home.
Experience Required:
Previous experience in administrative support in a busy office environment
experience of communicating to a broad range of stakeholders using various media (e.g. email, publications, letters)
Experience of minute taking (or willingness to learn)
Previous experience of working in the charity/ not-for-profit sector
Experience of working or supporting others in the management
Skills Required:
Ability to maintain confidentiality
High level of written and verbal communication skills.
Fluency in English
Meticulous attention to detail
Strong organisational skills
Excellent time management
IT literate. (Experienced user of MS Word, Excel and PowerPoint)
Able to work on own initiative and with little supervision
Second language skills (desirable)
Experience of Salesforce or similar data management tool
