Research Grants Coordinator

Research Grants Coordinator

  • Location


  • Sector:

    Operations, Admin & Support, Projects & Programmes, General

  • Job type:


  • Salary:

    £28k - 30k per year

  • Contact :

    Harriet Mountain

  • Contact email:


  • Contact phone:

    020 7820 7328

  • Job ref:


  • Published:

    almost 3 years ago

  • Duration:


  • Closing date:


  • Posted:


A charity are looking for a Research Grants Coordinator to help strengthen their grants management process and the administration of their research portfolio. You will play a supporting role, helping to grow the Charity's capacity to fund more high-quality research.

You will be responsible for supporting the administration of the on-going grant-making process including the launch of funding schemes, processing application review and the routine management of existing grant awards.

You will be part of the secretariat to the Charity's Scientific Advisory Panel (SAP), organising meetings and will provide support to the Research Grants Manager to ensure the Charity supports only the highest quality research and that the programme's outputs are continually reviewed.

Key Responsibilities:
-To help to prepare funding schemes for launch including website/social media publicity and co- ordination through relevant research stakeholders
-Prepare and update changes to application forms and the respective guidance documentation for applicants
-Act as the primary point of contact for all applicant enquiries throughout the assessment process
-Support the Research Grants Manager in selecting and contacting high-quality peer reviewers for all grant applications and ensure transparent assessments processes are followed.
-Assist the review of research applications, performing eligibility checks assessing grant budgets
-Provide support to the Charity's SAP in organising meetings, the circulation of assessment material, providing detailed minutes of grant meetings and capturing detailed feedback to applicants
-Prepare decision letters to applicants and coordinate award letter and contracts
-Act as the initial contact for active grant holders, dealing with routine enquires
-Process and record grant payments and assist the Research Grants Manager with forecasting grant expenditure
-Issue and collect interim reports from grant holders and assist the Research Grants Manager assessing the impact of the research performed
-Support the ongoing implementation of the Charity's new online grants management system and aid with the implementation of new systems for grants reporting
-Respond to enquiries about the Charity's funded research from the general public
-Monitoring and updating information on grants and science in public folders and on the new company intranet, for the benefit of all staff
-Supporting fundraising and supporter care teams with specific requests for information relating to grants and science

Skills and Experience required:
-Advanced IT skills with Microsoft Office, in particular Excel.
-Ideally Experience of grants management and the processes involved in pre and post grant administration or other relevant experience
-Understand the basis of the scientific and research peer review process
-Experience of writing Formal Minutes
-Experience of preparing reports and papers
-Experience of Monitoring budgets
-Very strong administration skills and strong attention to detail