Senior Management Accountant

Senior Management Accountant

  • Location


  • Sector:

    Finance, General

  • Job type:


  • Salary:

    £42,000.05 - 44,629.00 per year

  • Contact :

    Sekai Lindsay

  • Contact email:


  • Contact phone:

    020 7820 7307

  • Job ref:


  • Published:

    7 months ago

  • Duration:


  • Closing date:


  • Posted:


  • Consultant:


I am delighted to be working alongside an amazing international poverty support organisation in search of a Senior Management Accountant. This is a great opportunity to be part of a dynamic organisation with the scope to make a significant contribution to the entrepreneurial and innovative culture of the charity.
Located in the Finance Team, the Senior Management Accountant plays a key role in Secretariat downstream contract management responsibilities, working in close partnership with the Partnerships and Communications Team and Global Programmes Teams, and is a key member of the inter-departmental Project Task Force .

Job Description:
The role is responsible for management of the charity's portfolio of restricted funds, for meeting all funders' financial reporting requirements and audits in accordance with funder contracts and compliance rules, for providing technical support in budget preparation to maximise cost recovery within the organisations cost recovery model, coordination of staff time planning, aligning resources to funder and organisational budgets, and supporting good project financial management.
You will play a senior role in the Finance team, contributing to the group's budget setting processes, monthly management accounting, year-end accounting and audit, development of systems and processes, acting as finance business partner, and deputising for the Director of Finance as required.

Main responsibilities & tasks:
Restricted and Broadly Restricted Fund Management
Create a culture of full cost recovery, improving and regularising pooled costs, IT and insurance recharges, specifically:
Responsible for the development of process and systems for management of the charity's portfolio of restricted funds, promoting appropriate and full utilisation of contracted funding.
Maintain organisational data on funding streams and project obligations for organisational budget management purposes.
Identify funding gaps within country programmes and Secretariat Cost Centres, maintaining a general situational analysis and strategy information for the Head of Partnerships & Communications, Director of Programmes and Director of Finance, plus individual project information to the Project Task Force.
Input to the annual organisational budget and budget revisions by provision data on project funds, expenditure and projections of income and spend.
Input to the management of the annual organisational budget though review of management and Cost Centre accounts with respect to fund allocations.
Organisational time planning through management of timesheets and staff allocation to projects, liaising with the Systems Accountant.
Liaising with the Finance Controller, managing restricted fund balances, carrying out necessary project related fund adjustments including exchange adjustments during implementation and at project close.
Reviewing the balance sheet with the Director of Finance and instructing the Financial Accountant and Systems Accountant on any amendments needed

Funder Budgets:
Promote excellence in proposal budgeting throughout the organisation, ensuring accurate costing and full inclusion of relevant allowable costs, specifically:
Responsible for development, promotion and monitoring of budgeting standards, systems and processes, and their application in proposal budgets.
Training staff in the application of agreed systems and processes
Develop and apply standard budget template and process information to capture all relevant costs and ensure cost recovery.
Agree and train Country Finance Leads in new staff budgeting and recovery tool, ensuring these are reflected in the funder reports and forecasts.
Liaise with the Partnerships and Communications Team on the preparation of funding applications.
Work with the Partnership & Communications Team, other Secretariat Teams and Country Programmes to support the preparation of:
proposal budgets, ensuring staffing capacity is available.
financial forecasts supporting the Project Task Force in ensuring relevant financial forecasts are accurately completed.
Ensuring adherence to WSUP policies, particularly on budgeting and cost recovery.
Keep all budget records for all funders in a logical and consistent manner.

Project Financial Management:
Responsible for contributing to the development of a coherent project management cycle, building systems and processes to support the cycle, and the capacity of staff within the Project Task Force and Project Leads in financial management, within the following stages of the project cycle:

Project Launch:
Support the Project Task Force to develop appropriate contract budget management systems.
Provide analysis of budget by Cost Centre and team, agreeing timesheet allocation
Liaise with the Director of Finance and Finance Controller to ensure that the Operational Budget is updated.
Set up new funder analysis codes on Sun Accounts and IPOS purchase ledger system, maintaining updated access status for use of codes.
Manage invoicing of funds and other income due and maximise income collection.
Working within the Project Task Force, contribute to the oversight of procurement policy and practice.

Project Implementation
Keep up to date with all relevant funder guidelines and reporting templates for contracted funds, disseminating updated funder formats (proposals and reports) and other funder related information to all relevant programme staff for guidance on report preparation
Deliver monthly financial reports to project managers, in funder formats, directing in country staff and the Project Task Force to address and respond to monthly fund report notes as part of monthly fund report process
Deliver high-quality and timely financial reports to funders.
Liaise with finance colleagues on completion of processes to ensure accuracy of funder reports.
Keep thorough records of all financial reports and disbursements sent to funders.
Submit funder invoices, ensure that the invoice register is updated, post invoices to SUN, and produce reports of outstanding income debtors.
Carry out other necessary checks on transactions to be posted to correct allocation of funds, including payment forms.
Reconcile funder reports sent to income received and support aged debtor function.
Provide ad hoc information and analysis.
Work closely with the Partnerships & Communications Team to ensure grant compliance requirements for specific funders.
Support consistency of procurement management, though developing monitoring systems and controls to ensure the application of procurement procedures and funder compliance requirements, and training staff in their use.
Support accuracy of retentions management (the responsibility of Programme staff to implement) through developing systems for review, checking, and by monitoring the level and allocation of retentions.
Manage project audits required during implementation period, liaising with country offices, Secretariat Cost Centre managers and Finance colleagues.

Project Closeout:
Deliver Final Financial Report, accruing and closing complemented commitments
Review income and expenditure over project lifetime and make necessary adjustments to funds.
Ensure asset handover, in accordance with funder compliance rules and Financial Policy.
Manage closure of funder codes on SUN.
Manage project audits required during implementation period, liaising with country offices, Secretariat Cost Centre managers and Finance colleagues.
Formalising the fund close out procedure with the Project Task Force and embedding an overhead contribution review.
In liaison with P&C support external reporting requirements related to project finance and compliance.

Capacity Building:
Enhance the financial skills of Project Leads and other Financial Managers through training and feedback generally, specifically:
Support Secretariat Cost Centre managers and Country Programmes with:
Alignment of funder reporting structures to the internal reporting framework.
Timely upload of contract budgets to the accounting system.
Financial management of contracts.
Funder financial compliance.
Participate in team meetings and share skills with colleagues within the Secretariat and Global Finance Team.
Participate in Project Task Force meetings and Country Coordination calls.
Conduct inductions for finance and non-finance staff and update teams on the work of the Global Finance Team.

Management Accounting
Working closely with the Director of Finance and Finance Controller, support the work of the Group and the Global Finance team, specifically:
Act as the Charity accountant, preparing board reports, management accounts and treasury services.
Support the group annual budget process and periodic reforecasts.
Support the monthly management accounts process, including FX revaluations, cost recharges, fund statements and reports.
Support the annual statutory audit process, preparation of audit schedules, specific funder audits, and liaison with auditors.

If you have the above skills and experience and are immediately available, please apply online today!