Harris Hill is recruiting for a Senior Finance & Payroll Officer position for this Housing Charity based in London (Hybrid)

• Location: London
• Job Role: Full time, permanent
• Responsible to: Head of Finance
• Direct Report: None
• Salary: £37,758 - £40,866
• Hybrid: 1 or 2 days a week in the office

The Role:

Finance, rent and service charge collection and arrears recovery, and to manage the payroll and pension process accurately and efficiently, guaranteeing compliance with internal policies and external regulations supporting financial reporting and audits.

Rent Income:

• Process rent payments, service charges, and Housing Benefit/Universal Credit transactions daily, maintaining accurate tenant rent accounts and support arrears recovery processes.
• Work with Housing Officers to set up Direct Debits and administer these accordingly and be responsible for the processing of all direct debits, standing orders, bank transfers and card payments, ensuring the corresponding entries are accurately input to the Housing database to tenant accounts.
• Perform rent and service charges reconciliations across all sites.

Fundraised, Support and Commercial Income:

• Record and reconcile Fundraised income via finance and fundraising systems; reporting grant funding to the fundraising team.
• Ensure the correct procedure is followed when donations are received in the post,
• Ensure all Support income and grants have been received and is accurately recorded and reconciled.
• Manage Accounts Receivable (AR) for Commercial income, ensuring correct allocation to nominal codes, cost centres and projects (max. ten sales invoices per annum).

Payroll & Pension Administration:

• In collaboration with Human Resources, ensure accurate monthly payroll and pension information is presented to the payroll bureau (outsourced provider) in a timely manner.

• Working with the outsourced provider, administer monthly payroll and pensions for all staff, ensuring accuracy and timeliness.
• With Human Resources (HR), maintain payroll records including, absences, additions and deductions, and pension contributions.
• Ensure compliance with HMRC regulations and statutory reporting (e.g. RTI, P60s, P11Ds).

Accounts Payable:

• Provide support to the Accounts Payable (AP) function, with invoice processing and payment runs where required, while ensuring segregation of duties is maintained. • Matching, batching, and coding invoices.

Reconciliation & Reporting:

• Reconciliation of all income accounts and debtor control accounts each month, ensuring rent-related Balance Sheet accounts are reconciled on a monthly basis and any variances analysed, investigated and cleared.