Administrative Support Officer

Diary management and administrative support for Executive Director (ED) and other members of the Senior Leadership Team (SLT) as necessary. • Diary management, as required, for the President and other Officers. This includes meetings with key senior external contacts and stakeholder organisations. • Screening enquiries directed to the ED • Travel arrangements for ED, SLT and Officers • Producing correspondence as required • Maintaining and filing electronic documents • Assisting in the maintenance of the Academy’s CRM database • Assisting with website update • Arranging virtual meeting connections (Zoom/Teams) as required • Booking meeting spaces and making arrangements for hybrid meetings • Booking catering arrangements • Assisting in the planning and delivery of an annual programme of corporate events, including admission of new Fellows, AGM, named lectures and other ad hoc events as required. • Implementing the schedule of monthly all-staff meetings including rotation of responsibility between teams, booking appropriate meeting spaces for staff onsite and virtual connection for those joining remotely • Managing the regular series of Directorate team meetings • Implementing the schedule of monthly cross-team meetings for Academy staff at Assistant, Officer and Senior Officer - including rotation of responsibility between teams, booking appropriate meeting room bookings for staff onsite and virtual connection for those joining remotely.